The aim of this post is to outline how Google Documents could be used to easily collect information from participants before a workshop. The aim is not to give step by step instructions – but to just outline what can be done so that you may want to go and have a look for yourself.
Google Documents is an online word processor and spreadsheet service – that Google provides for free. It is possible to use Google Documents to create an online form. You can then email a link to the online form to participants. If the participant clicks the link – they are taken to the online form for them to complete. All the completed responses are automatically collated into an online spreadsheet – which can be viewed online or downloaded and opened in a program such as Excel.
An example of one such online form can be seen here.
To produce such an online form and to view the collated responses you need a Google Account – if you use gmail you already have a google account.
Go to Google Documents. Click New > Form. You can now design your online form. There are six different styles of question – Text, Paragraph Text, Multiple Choice, Check-boxes, Choose from a list and Scale. Once you are happy with the design you can email the form to the participants. The responses can be viewed from within Google Documents. It is also possible to set up Google to email you when somebody completes the form.
Google Forms are a versatile tool. I have used Google Forms in the classroom to collect feedback on student’s presentations and as a tool for a class to collaborate on a data collection task. It is also used for various tasks on my Online Geography and Humanities Website – geographyalltheway.com. Any questions – just ask!
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